Call for Posters

We are now accepting poster proposals for INORMS 2020 that relate to the Congress theme: Promoting Diversity in Research and Research Management Collaborations: More Trans-National, More Trans-Disciplinary, More Trans-Sectoral, and our 5 sub-themes, described in detail on the Themes page.

For Congress registration fees and other information, please visit the Registration Information page.

Key Dates

  • Poster Proposal Submission Deadline: Friday 23:59 Japan Standard Time (JST), January 31, 2020
  • Notification of Review Outcome: Tuesday, February 25, 2020
  • Deadline for Accepted Authors to Confirm Acceptance: Friday 23:59 JST, March 13, 2020
  • Deadline for Accepted Authors to Complete their Online Registration: Wednesday 17:30 JST, March 25, 2020

Important

  • Each poster must have one main presenter (the Presenting Author). The Presenting Author must submit the proposal and be the point of contact for that proposal. It is the responsibility of the Presenting Author to communicate with the other Co-authors.
  • Proposals must be submitted in English and be approx. 150-200 words long (see the submission guidelines below for more details).
  • Presenters will be expected to cover the costs of their Congress registration (unless they have a complimentary registration offer), accommodation, and expenses. Please make sure that you have approval from your institutions before you submit a proposal.

You do not need to register for the Congress before submitting a poster proposal. However, for accepted posters to be included in the program, Presenting Authors must confirm their acceptance of the offer by March 13, 2020, and complete their online registration for the Congress by March 25, 2020. Please register for the Congress directly through the online registration site.

Poster Format

Poster presenters will be required to be available at their poster during one of the lunchtime poster sessions. Please take note of the following guidelines when producing your poster.

  • Maximum poster size is A0 (1189 (H) x 841 (W) mm; 118.9 (H) x 84.1 (W) cm; 46.8 (H) x 33.1" (W)) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font (ideally 24 point or larger)
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colorful

Removal and collection of posters at the end of the display period is the responsibility of the presenter. Posters not removed by the indicated time will be removed and disposed of.

Submission Process

The poster proposal submission process for INORMS 2020 will be through an online submission portal. Those interested in presenting a poster at INORMS 2020 are requested to create a new account and submit a proposal for review according to the guidelines below. Registration for the Congress is through a separate online registration site for which you will need to create another new account. Please note that the abstract online submission portal (now closed), the poster proposal online submission portal, and the online registration site are not interlocked, and it is thus necessary to create new user accounts for each site. Please keep a note of the email address and password used for all sites for future use. If you require any assistance or have queries about the online submission portal, contact the INORMS 2020 Abstract Desk at inorms2020-abs@or.knt.co.jp

*Conference Registration is ready at any time even before proposal submission.

Submission Guidelines

Please follow the following guidelines when preparing poster proposals for submission to INORMS 2020. Proposals that are not correctly formatted will not be reviewed.

How to use the online submission portal

The Presenting Author (the main contact person for the proposal) must first create a new account in the online submission portal. Please keep a record of the account details for future use.

IMPORTANT: Please note that you can save your submission as a draft and return to edit it later. Submitted proposals cannot be edited after the submission deadline.
On successful submission of the proposal, a confirmation email will be sent to the Presenting Author. If you do not receive a confirmation email, please check that your proposal is fully submitted and not saved as a draft by logging in to the portal and checking the Proposal Submission Status page.
If you require any assistance regarding the submission of your proposal, contact the INORMS 2020 Abstract Desk at inorms2020-abs@or.knt.co.jp

How to submit a poster proposal

The online submission portal is a simple step-by-step process that requires you to input the following details:

  • Name and affiliation of the Presenting Author (this person will act as the main contact for this proposal and must be listed as the first author)
  • Names and affiliations of all Co-authors
  • Presenting Author's Bio (max. 800 characters (approx. 100 words))
  • Sub-theme (chosen from the list of sub-themes)
  • Title of the presentation (max. 130 characters (approx. 15 words))
  • Poster proposal (max. 1500 characters (approx. 200 words), excluding Title, Authors and Affiliations)
  • Keywords (up to 3 keywords that describe your presentation)
  • Answers to the following questions:
    1. What career level is your presentation aimed at: Early career, Mid-career, Senior, or Relevant to All?
    2. What is the relevance of your presentation to the international research management and administration community? (max. 1200 characters (approx. 150 words))
    3. Is your presentation: Overview, Detailed, Strategic, or Technical?
    4. Have you presented at an INORMS Congress before?

Notification of Review Outcome

Notification will be sent to Presenting Authors who have submitted poster proposals on February 25, 2020.
Presenting Authors of accepted submissions must confirm their acceptance of the offer by Friday 23:59 JST, March 13, 2020 through the online submission portal. If the Presenting Author does not accept the offer by this date, the proposal will be withdrawn from the program. Further, the Presenting Author must complete their online registration for the Congress by Wednesday 17:30 JST, March 25, 2020.

Terms and Conditions

You must agree to the following terms and conditions.

  • The submitted poster proposal is in English and adheres to the submission guidelines outlined above.
  • This proposal has only been submitted once for INORMS 2020.
  • No copyright issues will be raised when the text of the proposal, along with the names and affiliations of the presenters, poster, and/or additional documents as requested, are published on the Congress website and/or in the book of abstracts.
  • Presenters may be recorded for live streaming. A recording of the presentation and images of the posters may be published online after the Congress.
  • The Presenting Author is responsible for submitting the proposal. The Presenting Author is the main contact for this proposal, and it is their responsibility to communicate with the other Co-authors.
  • The Presenting Author is available to present at the Congress on May 26-27, 2020.
  • Accepted poster proposals may be withdrawn from the program if the Presenting Author does not confirm their acceptance of the offer by the date given above.
  • Accepted poster proposals may be withdrawn from the program if the Presenting Author does not register for the Congress by the date given above.

If you have any questions regarding poster proposal submission, please contact the INORMS 2020 Abstract Desk at inorms2020-abs@or.knt.co.jp

Click here to submit your poster proposal!

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