Visa Information

INORMS 2020 welcomes all international attendees!
Please note that citizens of certain countries are required to obtain a visa to enter Japan.

Some Tips for Applying for Your Visa

  • Visit the Ministry of Foreign Affairs of Japan (MOFA) Website for information on Short-Term Stay visa application procedures and check if you need to obtain a visa.
  • The required documents differ depending on the nationality of the applicant. We strongly recommend that applicants first contact the nearest embassy/ consulate general for more information.
  • Check your passport expiration date to make sure it will be valid for at least six more months from date of entry to Japan.
  • Plan your itinerary (flights & accommodation).
  • Complete registration and payment for the INORMS 2020.
  • Contact the INORMS 2020 Registration Desk to request Visa Documents that need to be provided by the organizer.
  • Prepare all the necessary documents.
  • Apply for your visa at the Japanese Embassy/Consulate which is nearest to your residence as early as possible.
  • If you already have a visa, check the expiration date to make sure it will not expire before your trip is completed.

Visa Documents Provided by the Organizer

If you need a visa to enter Japan, we will provide the following documents for your visa application:

  • Letter of Guarantee
  • Letter of Reason for Invitation
  • Schedule of Stay

Please note that we will charge JPY 15,000 for visa documents issuing fee.

How to request Visa Documents
  1. Please complete registration and payment for the INORMS 2020 first. (If not registered, please refer to Registration Information)
  2. Please contact the INORMS 2020 Registration Desk ( to request Visa Documents.
  3. Visa Documents will be sent to you by postal mail after March 2020. (documents expire after three months)
  • We only assist INORMS 2020 participants in providing visa documents.
  • If you need a Letter of Invitation to apply for permission from your organization to attend the congress, please contact:

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